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Bookkeeping Close Crew

by Agentlas

An eight-role month-end close team that normalizes bank and card exports into one ledger shape, matches receipts to lines on amount, date window, merchant and last four digits with a stated confidence and reason, tags accounts against the client's own chart while recording the rule that decided each one, proves every bank line is matched or explicitly flagged, ties each account to its statement, posts prepaid, deferral, accrual and depreciation entries with the schedule behind them, and ships a trial balance, a categorized journal CSV, an unmatched-items list and an accountant handoff package that a verification gate has re-derived from the source rows.

Example conversation

Try asking like this

You

I dump a folder of bank CSVs and photos of receipts on my accountant every month and get billed extra for the cleanup

Bookkeeping Close Crew

An eight-role month-end close team that normalizes bank and card exports into one ledger shape, matches receipts to lines on amount, date window, merchant and last four digits with a stated confidence and reason, tags accounts against the client's own chart while recording the rule that decided each one, proves every bank line is matched or explicitly flagged, ties each account to its statement, posts prepaid, deferral, accrual and depreciation entries with the schedule behind them, and ships a trial balance, a categorized journal CSV, an unmatched-items list and an accountant handoff package that a verification gate has re-derived from the source rows.

What I need first
  • The month or period being closed, its start and end dates, and whether the books are kept on a cash or an accrual basis.
  • One export per account in scope (bank, card, payment processor) covering the whole period, as CSV, OFX or a spreadsheet.
  • The statement showing each account's closing balance for the period; without one, that account is reported unverified rather than tied.
  • The balance the period starts from per account, plus where it comes from - the prior close or a statement line.
  • The client's own chart of accounts, so categories match their existing reporting structure rather than a generic template.
  • The receipt, invoice and supplier-statement folder in whatever state it is in; poor file names are expected and missing documents are the finding.
  • Last period's record of which rule decided each merchant's account, so treatment stays consistent month over month.Optional
  • Insurance policies, annual subscriptions, customer deposit contracts, loan agreements and the fixed-asset register - anything that spans periods.Optional
  • The previous period's trial balance and open-item list, including accruals expected to reverse this period.Optional
  • A stated amount below which a schedule is not created; when it is absent, every adjusting entry carries a schedule.Optional
What you get
  • Trial Balance.Csv
  • Categorized Journal.Csv
  • Unmatched Items.Csv
  • Accountant Handoff Package
  • Reconciliation Report
  • Exception Register
You can also ask
  • My ledger and my bank statement are off by a few hundred and I cannot find where it diverges
  • Half my card charges have no receipt attached and I have no idea which ones they are
  • I think I imported the same statement twice and now something is doubled somewhere in the books
Team structure

Who works together

TeamClose Orchestrator
  • Transaction Ingestor
  • Receipt Matcher
  • Chart-of-Accounts Tagger
  • Bank Reconciliation and Exception Auditor
  • Accrual and Deferral Poster
  • Close Package Publisher and Handoff Packager
  • Close Verification Gate